• This section covers the materials commonly used in the general export, but will have different specific requirements for each destination and cargo. The content will be divided into sub-sections as follows: The kind of common export documents, the types of shipping documents, export licenses, certificates of origin, the

Export vouchers 

This section covers the materials commonly used in the general export, but will have different specific requirements for each destination and cargo. The content will be divided into sub-sections as follows: The kind of common export documents, the types of shipping documents, export licenses, certificates of origin, other certificates for the carriage of shipments specific goods, other documents relating to export goods, and shipping documents temporarily. To get support for each country and case specific requests, please feel free to email or contact the counseling department at the address on our side. 

1. Vouchers popular export: 

Commercial Invoice (Commercial Invoice) 

The commercial invoice is a bill applies to goods from the seller to the buyer. Invoices are usually customs agencies use to determine the actual value of the goods at the customs tax. 

Voucher pack (Packing List). 

Vouchers are usually packaged goods listed seller, buyer, commercial invoice number, date of delivery, mode of transport, the carrier, and the list number, description of goods, packing, eg, boxes, barrels, or carton, the package number, gross weight and net weight (in kg), trademarks and size, if not hop.Chung from alternative packaging for commercial Invoice. In addition, customs officials in the country and abroad can use the voucher packaging to check the clearance of goods. 

Envelopes moisture / Packing List Envelop 

To preserve your important documents 

Provisional invoice (Pro-Forma Invoice) 

Interim bill is a bill being prepared exporters before shipment, notify buyers of goods have been shipped, price and technical parameters important. It can also be used as a quotation. 


The air waybill (Airway Bill) 

Transportation of cargo by air require air waybill. The air waybill is usually in the form of transportation. 

Transportation by air 

Quick shipping solution 

Lading (Bill of Lading) 

Lading is a contract between the customer and the carrier. For vessels, there are two types: first is the bill of lading, this type is not transferable only follow the designated beneficiary listed on the bill of lading; Second is the kind of transferable, with this type of carrier can delivery to anyone owning lading. The bill of lading can be bought or sold, transferred, traded goods in the shipping process. Customers often need an original bill of lading serves as proof of ownership of the goods possessed. 

Sea Freight 

Global transport solutions 


Export Permit (Export Licenses) 

Export license is a government voucher allowing specific export quantities specific to a particular location. Vouchers may be required for some or all of the goods exported to other countries (or just 1 countries) only in special cases. 

For example: Currently the Government of Vietnam and the Ministry is managing specialized export licenses for the export of some commodities such as rice, minerals, fisheries ... 


Silica Gel desiccant bags, desiccant Wire 

Packaging solutions to protect goods 


Regular certificates of origin (Generic Certificate of Origin) 

Certificate of Origin (CO) is required by some countries for all or only some types of goods. In many cases, the company can issue certificates of origin. The exports should check CO has been requested by a buyer / or delivery / freight from experience or Trade Information Center. 

Note: Some countries (for example, many Middle Eastern countries) require certificates of origin be notarized, certified by the local chamber of commerce and confirm legalized up to the Consulate of the country. 

For textile products, the importing country may require a certificate of origin of the manufacturer. The number of copies and language requirements may vary from country to country. 

Certificate of origin for free trade theoHiep (Certificate of Origin for Claiming benefits under Free Trade Agreements) 

Certificate of origin may be particularly required for countries with which Vietnam has a free trade agreement (FTA). Some certificates of origin include: 

+ C / O Form B (for goods exported to the countries of the WTO) Down load here 

+ C / O Form A (for exporting goods to other countries for preferential GSP GSP) Down load here 

+ C / O form D (implementation of the preferential tariff joint effect between ASEAN CEPT); Down load here 

+ C / O form E (ASEAN - China); Down load here 

+ C / O form AK (ASEAN - Republic of Korea); Down load here 

+ C / O Form S (VN-Laos-Cambodia VN) Down load here 

+ C / O Form T textiles and handicrafts (VN-EU) ... Down load here 

+ C / O form Turkey 

+ C / O form DA59 .... 


Additional certificates are needed for different purposes. Check with the importer, the freight forwarder, or contact the Trade Information Center importing country for more information. 

Certificate of Analysis (Certificate of Analysis): 

Certificate of analysis may be required for nuts, grains, health food, functional food, fruits and vegetables, and pharmaceutical products. 

Certificate of free sale (Certificate of Free Sale) 

Certificate of free sale may be granted for biological products, food, drugs, medical devices and veterinary medicine. There is more information from the Drug Administration. 

Certificate of Dangerous Goods (Dangerous Goods Certificate) 

For the transport of dangerous goods, this document is very important to determine the appropriate commodity name, perform on demand, packaging and labeling of various products depending on the type of the consignor and water moved to. 

For exports by air, the exporter is responsible for the accuracy of the form and ensure that the requirements related to packaging, marking, and other information required by IATA are met. 

For exports by sea, regulations on hazardous substances specified in regulations of the International Maritime Dangerous Goods (International Maritime Dangerous Goods). 

Certificate Fisheries (Fisheries Certificate) 

As required by most countries in the Middle East, this certificate certifies that the meat or poultry products fresh or frozen were killed according to Islamic law. Often requires confirmation of a suitable room and legalized to the Consulate of the country. 

Medical Certificate (Health Certificate) 

For shipments of live animals and animal products (food processing, poultry, meat, fish, seafood, dairy products, eggs and egg products). Note: some countries require health certificate be notarized or certified by their consulate. Medical Certificate issued by the Department of Animal Health, or FPD at DARD. 

Certificate ingredients (Ingredients Certificate) 

Certificate of components may be required for food products labeled incomplete or not completed. Certificates may be issued by the manufacturer and must provide a description of products, content, and the percentage of each ingredient, chemical data, microbiological standards, security guidelines management, expiry date and manufacturing date. If animal fat is used, the certificate must specify the type of fat used and that does not contain pork products, artificial flavors pork or lard. All food products can be analyzed by the Ministry of Health laboratories are set appropriate to use. 

Sterilization certificate (Fumigation Certificate) 

Sterilization certificate must be provided to the buyer in some countries have mandatory regulations such as Europe, America, Australia, New Zealand, Singapore. All costs as well as test certificates / documents at the port of loading, usually the seller's responsibility. Certificate of disinfection by an independent accrediting agency may be necessary in some cases. 

Cargo control record (Pre-Shipment Inspections) 

The governments of some countries that have signed contracts with international inspection company to verify the quantity, quality, and price of the consignment imported into their country. The purpose of the inspection is to ensure that prices reflect the true export value of goods or prevent substandard goods from entering the country, and to deflect efforts to avoid payment of customs duties . Requirements for pre-shipment inspection is usually spelled out in letters of credit or other documentation requirements. The international inspection companies, including Bureau Veritas, SGS and Intertek. Some countries require assessment paper before delivery to the shipment of goods used.

Temperature recording device in transport 

Equipment monitoring temperature, humidity 

Certificate of Insurance (Insurance Policy) 

Insurance certificate is used to assure the consignee that the goods have insurance cover the loss or damage to goods during transportation. Note: an air waybill can serve as a certificate of insurance for a shipment by air. 

Certificate Phytosanitary (Phytosanitary Certificate) 

All shipments of fresh fruits and vegetables, seeds, nuts, rice flour, grain, wood, plants, and plant materials that require certification Plant Quarantine. Certificate must verify that this product is no specified diseases and agricultural diseases. Additional information and forms are available from animal and plant health inspection. Certificate issued by the plant quarantine phytosanitary Department under the Ministry of Agriculture and Rural Development grant. 

Certificate of radiation (Radiation Certificate) 

Some countries, including Saudi Arabia may require this certification for a number of plant, animal imports. The certification that the product is not contaminated by radioactivity. 

Certificate weight 

Weight certificate is a document certified by the customs of the weight of exports. 


Invoices Consular (Consular Invoice) 

In some countries, consular invoice describing the shipment of goods and showing information such as the consignor, consignee, and value of shipments. Consular invoice will be issued by the embassy or consulate of the destination country in Vietnam. The cost of this material may be significant and should be discussed with the purchase. 

Minutes of receipt of goods in warehouse (Warehouse Dock Receipt or Receipt) 

Minutes of receipt of goods used to transfer responsibility to the exports are delivered to the carrier in the country by sea shipping ports for export. 

Regulations on ISPM 15 wood packaging (packaging Wood) Marking (ISPM 15 (Wood Packaging Marking) 

The international standards for phytosanitary measures and fauna and Guide Regulations wood packaging material in international trade (ISPM15) is an international standard for phytosanitary measures and fauna through Convention on the International Plant Protection (IPPC). IPPC is an international treaty to secure action to prevent the spread and introduction of pests of plants and plant products, and to promote appropriate measures for their control.